Our Total Compensation Statement Process is designed for companies that have 100 to 2,000+ employees.  The length of time our projects run range from a minimum of two months to six months for larger, more complex organizations.

Below you will discover the comprehensive process we go through with you to ensure your company’s Total Compensation Statements are not only fully customized and personalized for employees, but most importantly, that they properly communicate the value of your employee’s benefits. 

After you’ve reviewed our process, call 877.463.6131 or Email us today to schedule a complimentary consultation to determine how Total Compensation Statements can improve your company’s bottom line.

Setting the Baseline

• Initial consultation meeting with key stakeholders.

• Determine what your company wants to communicate to employees

• Learn your company’s choice of benefit package and culture

• We will work with you to choose a style which fits the budget

• Developing the style of the message your company wants to send employees

• Creating and customizing clear text for statements

Customizing Total Compensation Statement

• Obtain description of your company’s current benefitsto employees. This is an integral component of the entire project as we will be able to start breaking down each area of your company’s benefit programs and distill them in the compensation in such a way that when your employees receive their Total Compensation Statements they can quickly and easily see the intrinsic value and direct correlation of the benefits to their lives. 

• Creating the brand image of the Total Compensation Statement is integral part of the process. The Total Compensation Statement will not only be personalized for your employees, but equally important, the statements will be fully customized and branded to your company. For example, when major newspaper publishing company Knight Ridder came to us for their Total Compensation Statements, one of the concepts we created for them was a customized cover and statement package that had a newspaper theme.

• Creating the layout, structure and design of the statement is perhaps the most involved component of our process. The way your company’s Total Compensation Statement looks is critical to how your employees will feel when they receive them. Going beyond the graphics and choice of colors, this process will be driven by how the headlines, copy and benefits will be presented to each employee.

• The final aspect of this stage is to present the Total Compensation Statement to your key stakeholders for approval. Prior to this happening we will have edited, formatted, and laid out all text and graphics. Any further edits and/or revisions will be made, with final approval from your team before moving to the next phase of the process, which entails the personalization of the Total Compensation Statement for each employee.

Personalizing Total Compensation Statement

• At this point we will be coordinating with your HR department to obtain all key information on employee benefits. This is the critical data needed to fully individualize each Total Compensation Statement. The data will be broken down and compartmentalized from all relevant areas of your company’s benefits ranging from census and earnings to health care and employee’s 401k.

• Once we receive the data from your HR department our team develops a data report which is utilized to drop the data into the Total Compensation Statements.

• While we certainly do not expect your executive team to review every single employee’s data report, we will work with you to segment specific employees who have a certain set of benefits and making sure we have the right information for each of them. The benefits and choosing of employees will be based upon the categories that include but are by no means limited to everything from the health, dental and life insurance, holidays, vacation and 401ks. 

• With all that we have developed and accumulated to this point, we will proceed with the final customization and personalization of the Total Compensation Statements. Rather than provide one final statement to review, we will provide your executive team with up to three employees’ final Total Compensation Reports. Together we will work with your team to ensure that the reports are fully meeting and/or exceeding your team’s expectations.

Focus Group With Employees

• With key stakeholders providing final approval, our last step, prior to having your company release employee’s Total Compensation Statements, is to work with HR to randomly choose no more than 10 individuals from various departments to participate in a focus group. Each employee will be given their own individual statement and asked to provide their comments and experience with the report. While we rarely find any major changes needed to the statement, this focus provides us and your company additional insight into how to best communicate the release of the statements.

Provide All Files

• At the final stage we will have one final meeting with key stakeholders and review all that has transpired to this point.

• We will print and deliver Total Compensation Statements to either the appropriate designated team at your company or directly to the employee.

• All PDF files of the Total Compensation Statements will be provided to your company. This way you have the option to placing the statements on your company’s Intranet. Doing so allows employees to access their Total Compensation Statements both in hard copy and as an electronic downloadable file.

Technology

The software Mitchell Clark Solutions utilizes is a state of the art benefits software system that is flexible in receiving various formats of data as well as the number of files being sent and maintained.

The software allows the design of the statement to meet the data and security requirements along with the overall graphic design.